Executive Assistant (Japanese-English Bilingual Required)

Location: Addison(Dallas area), TX

Japanese Bilingual Requirement (Required)

Business-level Japanese and English proficiency is required. This position requires daily communication with executives and headquarters in Japan, including meetings, email correspondence, document preparation, and coordination. Applications from candidates who do not meet this language requirement will not be considered.

Work Style

• On-site (5 days per week)
• Remote work may be permitted with prior approval when executives are not in the office.
• Office Hours: Monday–Friday, 9:00 AM – 6:00 PM (1-hour lunch)

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to executive leadership. This role requires strong bilingual communication skills in Japanese and English, exceptional organizational ability, and the discretion to handle confidential information in a fast-paced business environment.

Key Responsibilities

• Provide administrative support to executive leadership.
• Manage calendars, meetings, appointments, and travel arrangements.
• Coordinate communication between executives, headquarters in Japan, and internal departments.
• Prepare emails, reports, presentations, and other business documents in both Japanese and English.
• Process travel expenses and administrative documentation.
• Maintain confidential files, records, and documentation.
• Conduct research and prepare reports as needed.
• Handle inquiries and support day-to-day executive operations.
• Assist with additional administrative projects and duties as assigned.

Qualifications

Required

• Business-level Japanese and English proficiency (speaking, reading, and writing) is required.
• Candidates must be able to communicate professionally with headquarters in Japan and prepare business documents in Japanese and English.
• Associate degree or equivalent work experience.
• 3+ years of Executive Assistant or administrative support experience.
• Excellent organizational, communication, and multitasking skills.
• Ability to maintain confidentiality and work effectively under tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Preferred

• Experience with SAP Concur.

Compensation & Benefits

• Competitive salary
• Comprehensive benefits package
• Relocation assistance available for qualified candidates