Administrative Assistant – Japanese Bilingual

Employment Type: Full‑Time (Non‑Exempt)

Schedule: Monday–Friday, 9:00 a.m. – 6:00 p.m.

Pay: $28–$30/hour (approx. $60,000/year)

Start Date: Preferred between June 15 – July 1

Overview

We are seeking an Administrative Assistant to support daily office operations and administrative functions across U.S. offices. This role is responsible for coordinating internal processes, managing documentation, and supporting executives, employees, and external stakeholders, including investors and business partners.

Key Responsibilities

• Manage daily office administration, including scheduling, correspondence, and office supplies
• Maintain and update databases, records, and internal documentation
• Support contracts, leases, and administrative processes
• Coordinate travel arrangements, meetings, and prepare meeting minutes
• Assist with real estate and operational documentation and reporting
• Support communication with investors, clients, and external partners (Japanese/English)
• Provide administrative support for expatriate employees and visiting staff
• Assist with marketing materials and internal/external presentations
• Identify and support process improvements for operational efficiency

Qualifications

• Experience in administration, operations, or office management
• Proficiency in Excel, PowerPoint, and business systems
• Japanese–English Bilingual
• Ability to work efficiently in a fast‑paced, detail‑oriented environment