Accounting Assistant

ACCOUNTING ASSISTANT

Company: A leading manufacturer of advanced food processing equipment, specializing in automated solutions for prepared food production. Known for innovative technology that enhances production efficiency while maintaining high product quality.

Location: Irvine, CA 92618

Work Hours: M-F 8:30-5:30 (1 hour lunch)

Work Style: Office (No remote, No hybrid)

Salary Range: 55-60K/year (non exempt)

Benefits: Health, Dental, Vision, Life Insurance, 401K, Bonus eligible, Partial Commute (Mileage) Support and more

Summery

This position is to be responsible for maintaining the accuracy of accounts while updating the accounts payable and receivable sub-ledgers. It also needs comprehensive knowledge of computer accounting software systems. Seeking a person with high interpersonal and communication skills to customers.

Job Description

1. Account Payable: Enter and update vendor invoices to Sage 50 accounting software in a specified time frame. Payment checks and associated reports should be prepared in a timely manner. Respond to vendor inquiries till satisfaction as required.
2. Account Receivable: Enter sales invoices into the Sage 50 accounting software. Send invoices to the customers. Process cash receipt by check, wire transfer and cash or miscellaneous payments daily.
3. Bank and Credit Card Reconciliation
4. Collection of Aged Receivable: Send statements to the customers. Communicate with customers by phone and email to collect payments for unpaid invoices.
5. Payroll : Assist Accounting Manager in processing payroll by verifying overtime and PTO.
6. Filing: File vendor files and invoices in the cabinet and boxes. Need ability to carry boxes up to 10 lbs to upstairs.
7. General Office Support when needed: For seminar or special event, support other department.
8. Miscellaneous job is required as necessary

Qualifications

• Education: Bachelor's degree in Accounting/Finance or related
• Minimum 3 year's working experience required
• Excellent communication skills in English
• Excellent Microsoft Word and Excel skills
• Experience in Sage 50 Accounting Software necessary – Training will be provided