Temporary Office Administrator (Administrative Support Only

Temporary Office Administrator

Location: Schaumburg, IL (Onsite)

Compensation: $25–$30/hour

Hours: Monday–Friday, 9:00 a.m. – 5:00 p.m. (1-hour unpaid lunch)

Employment Type: Temporary (up to 2 months), Full-time, Non-Exempt

※Applications will only be considered from candidates who meet the listed job-related qualifications. Please review thoroughly before submitting your application. ※

Company Overview

U.S.-based corporate office supporting administrative and operational functions for a global organization specializing in healthcare-related products. The office serves as a coordination hub for internal teams, executives, and visiting stakeholders.

Position Summary

This temporary role provides administrative and clerical support to maintain efficient daily office operations during a short-term coverage period. The position is strictly administrative and does not involve HR decision-making or strategic responsibilities.

Key Responsibilities

Reception & Office Support

• Greet and assist visitors; manage front desk activities
• Answer and route incoming calls and general inquiries
• Serve as a point of contact for basic administrative needs

Meeting & Scheduling Coordination

• Schedule meetings and manage conference room bookings
• Coordinate logistics including room setup, catering, and basic tech support
• Assist with visitor arrangements for on-site meetings

Office Administration

• Maintain organized filing systems (digital and physical)
• Prepare, copy, scan, and distribute documents
• Monitor and reorder office supplies; track inventory
• Coordinate with vendors and building management
• Support basic office equipment setup and troubleshooting

Travel & Expense Support

• Assist with travel arrangements (flights, hotels, transportation)
• Support preparation and submission of expense reports

General Administrative Support

• Provide clerical and administrative support to staff and leadership
• Perform routine tasks to ensure office continuity
• Handle additional administrative duties as assigned

Qualifications

Required:

• High school diploma or equivalent
• 1–3 years of administrative or office support experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to manage tasks independently in a structured environment
• Professional communication skills
• Ability to handle confidential information
• Ability to communicate in both English and Japanese
• Must be currently authorized to work in the United States. No visa sponsorship is available for this role.

Preferred:

• Associate’s degree

Other Details

• Onsite, office-based role
• Ability to lift up to 20 lbs occasionally
• Not eligible for benefits due to temporary status

※This role may include additional responsibilities as needed based on business needs.※