Location: Torrance, CA | On-site
Position: Operations Coordinator (Administrative & Logistics Focus)
Industry: Trading / Logistics
Status: Full-time, Non-Exempt
Salary: 50-60k/year
Summary of the Position
This position is ideal for a proactive and adaptable professional who thrives in a small, team-oriented environment. Rather than owning a single function, this role will act as a generalist, supporting multiple areas of the business while collaborating closely with internal teams.
The primary focus will be on import/export and logistics coordination, while also assisting with administrative, accounting, and operational tasks as needed. Flexibility, ownership, and a willingness to step in wherever support is needed are key to success in this role.
Key Responsibilities
Import / Export & Logistics Coordination (Primary Focus)
- Coordinate international and domestic shipments with freight forwarders
- Obtain freight quotes and support rate negotiation
- Prepare and manage shipping documents, including commercial invoices
- Monitor shipment schedules, track ETAs, and ensure timely delivery
- Review import documentation, duties, and tariffs for accuracy
- Verify freight invoices and coordinate payments
- Maintain shipment records and logistics cost tracking
- Communicate shipment updates internally and with external partners
General Operations & Administrative Support
- Support daily office operations including supplies, documentation, and coordination
- Assist with internal communications and cross-functional coordination
- Provide scheduling and logistical support for meetings and visitors
- Help organize and maintain company records and files
Accounting & Sales Support
- Assist with invoice processing, payment coordination, and expense review
- Track sales data and support billing processes
- Help prepare purchase orders, proforma invoices, and order tracking
- Coordinate with internal teams to ensure smooth order flow
Additional Support (as needed)
- Assist with onboarding and basic HR administrative tasks
- Support trade show coordination and event logistics
- Contribute to marketing-related tasks such as LinkedIn updates
Qualifications
- 2+ years of experience in operations, logistics, or administrative roles
- Experience with import/export or supply chain coordination is strongly preferred
- Strong organizational skills and attention to detail
- Ability to multitask and adapt in a fast-paced environment
- Strong communication skills and a team-oriented mindset
- Proficiency in Microsoft Office (especially Excel)
Preferred Skills
- Experience working with freight forwarders or international shipping
- Basic knowledge of accounting or ERP systems
- Experience in small or mid-sized company environments
