General Affairs Administrator – Japanese Bilingual

Summary

A leading financial organization is seeking a detail-oriented General Affairs Administrator to support day-to-day office operations and executive/board administration. This role requires strong bilingual communication skills in Japanese and English and the ability to coordinate across internal teams and Japan-based counterparts.

What you’ll do

• Accounts Payable: Process invoices/expenses and support basic bookkeeping tasks.
• Document Management: Maintain filing systems (digital/physical), retention logs, and access controls.
• Vault & Access Control: Oversee vault open/close procedures and authorized access in accordance with internal policies.
• Travel & Logistics: Arrange domestic/international business travel; book accommodations for guests and trainees.
• Expatriate Support: Administer documentation and logistics for Japanese expatriate staff.
• HQ Correspondence: Handle secure, time-sensitive mail and communications with the parent organization in Japan.
• Board Support: Coordinate board/committee meetings, materials, and director-related administrative matters.
• Translation: Translate/edit important documents (EN ⇄ JA) as needed.
• Continuous Improvement: Deliver high-accuracy work and contribute ideas to improve processes, tools, and training.
• Other duties as assigned by management.

What you’ll bring

• Bachelor’s degree (or equivalent experience), preferably in Business Administration.
• Bilingual proficiency in Japanese and English (spoken and written).
• Basic understanding of accounting/bookkeeping.
• Strong interpersonal, organizational, and written communication skills.
• Solid PC skills with Excel and Word; comfort with standard office software.

Location: Hoboken, NJ *Hybrid 1+ days office/week

To apply, please send resume to nyamamoto@pasona.com