Accounting / General Assistant

About the Role

A Japanese-affiliated holding company is seeking a bilingual Accounting / General Assistant to support the Finance & Accounting Manager and executive leadership. This role combines accounting, financial reporting, administrative coordination, and bilingual communication in a collaborative corporate environment.

Key Responsibilities

Accounting & Finance

• Process and maintain accurate accounting records in the ERP system.
• Support Accounts Payable, Accounts Receivable, Payroll, and General Ledger activities.
• Assist with month-end closing and account reconciliations.
• Reconcile and process company credit card transactions and payments.
• Prepare monthly and quarterly financial reports, including forecasts, actual results, variance analysis, and reporting packages.
• Support accounting functions for affiliated U.S. entities, including Sales & Use Tax filings.
• Perform other accounting-related duties as assigned.

Administration

• Assist with international shipment coordination, including invoices, packing lists, inventory monitoring, and replenishment orders.
• Support travel arrangements and general administrative activities.
• Translate documents between Japanese and English, including legal, technical, and corporate communications.
• Coordinate internal communications and corporate publications with marketing and HR teams.
• Assist expatriate employees relocating from Japan with their transition and settlement.
• Perform additional administrative duties as assigned.

Qualifications

Required

• 3–5 years of administrative experience.
• 3–5 years of general accounting experience.
• Japanese at an idiomatic level is a must. English at Business level. (spoken, written, and reading).
• Solid knowledge of general accounting principles.
• Ability to work independently with minimal supervision.
• Strong organizational skills with the ability to meet deadlines.
• Ability to translate technical and business documents accurately.

Preferred

• Bachelor's degree or equivalent experience.
• Experience with Sage 50 Accounting.
• Experience using ERP systems.
• Strong proficiency in Microsoft Office.

Skills

• General Accounting
• AP / AR / Payroll / GL
• Month-End Closing
• Financial Reporting & Variance Analysis
• ERP Systems
• Sage 50 (preferred)
• Microsoft Office
• Japanese-English Translation
• Administrative Coordination
• Inventory & Shipping Support
• Time Management
• Attention to Detail

Work Environment

• Office-based position with a flexible work environment.
• Ability to work under deadlines and manage multiple priorities.
• Extended computer use is required.