Senior Assistant, Administration

TITLE: Senior administrative assistant

EMPLOYMENT TYPE: Permanent

Hourly Pay: $21.09～35.43

LOCATION: San Francisco, CA

Working Hours: Mon-Fri 9:30-6:30 (Flexible)

Working Style: Hybrid (2 days working in office, 3 days working at home)

Summary:

Responsible for performing various office and administrative tasks to support the frontline operations in the airport, cargo, and sales departments.

Key Duties:

● Financial & Administrative Operations

○ Manage invoice and employee reimbursements using company’s internal approval and payment systems

○ Monitor branch budgets and performances to support financial briefings

● Administrative Coordination:

○ Handle offices supplies

○ Handle vendor contracts and IT/network coordination

● HR & Compliance

○ Facilitate recruitment, onboarding, and exit processes

○ Maintain employment records; ensure accurate timecard recording

○ Manage airport badge renewals

● Communication & Collaboration

○ Foster collaboration across California branches

○ Assist with local community networking

Required Knowledge, Skills & Abilities:

● Communication & Writing

○ Excellent business writing skills and proficiency in both English and Japanese

● Collaboration & Independence

○ Ability to work independently and collaborate effectively with others

● Technical Skills

○ Proficiency in computer skills, specifically Google Workspace

● Analytical Ability

○ Basic mathematical reasoning skills

● Compliance/Licensing

○ Must have a valid driver's license

Education & Experience:

● Associate’s degree in Business Administration or another related field, or the equivalent training/experience