A company in a professional corporate environment is seeking a highly organized Administrative Support Specialist to support Japanese-speaking employees, visiting business partners, and internal administrative operations. This position is ideal for someone who is detail-oriented, adaptable, and comfortable handling a wide range of coordination, reporting, and office support responsibilities in a multicultural setting.
Key Responsibilities
Provide day-to-day administrative support to Japanese-speaking staff and internal teams
Handle data entry and maintain accurate records, including inventory transfer processing and return-related documentation
Organize, file, and maintain documents required for internal audits and compliance reviews
Maintain and update master data in the ERP system, including product details and employee information
Support tax filing-related administrative work and other back-office processes
Set up and prepare newly purchased computers for onboarding new employees
Compile, analyze, and prepare sales reports and other internal business data
Coordinate transportation, scheduling, and logistics for visitors from Japan
Assist with the coordination and production of promotional and marketing materials
Manage outgoing mail, courier arrangements, and shipping activities
Prepare and coordinate shipment of materials and supplies for trade shows and events
Required Qualifications
Expert-level Japanese language ability
Business-level English communication skills
Intermediate proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Strong communication and coordination skills in a multicultural office environment
Ability to work onsite in a professional office setting
Preferred Qualifications
Experience using ERP systems
Strong Excel skills, including data handling and reporting
Analytical ability with experience compiling and reviewing business data
Ideal Candidate Profile
Detail-oriented and dependable
Comfortable supporting both operational and people-facing tasks
Able to communicate effectively with Japanese-speaking stakeholders and English-speaking colleagues
Flexible, proactive, and capable of handling changing priorities in a fast-paced environment
To apply, please send resume to nyamamoto@pasona.com
